WHERE ARE YOU LOCATED?
We’re located in Center Point, TX. Our address is 280 Elm Pass Rd. Center Point, TX 78010. The entrance is a large red gate right off the street.
1 Hour From San Antonio
10 Minutes From Comfort
15 Minutes From Kerrville
30 Minutes From Boerne
35 Minutes From Fredericksburg
2 Hours From Austin
WHAT PLACES ARE THERE FOR GUESTS TO STAY NEARBY?
For those looking for an authentic Texas Hill Country experience, we recommend guests stay in Comfort, which is an adorable little antique town 10 minutes away where the BnB’s are plenty and everything is walkable for guests to make a weekend out of your festival. We have partnerships with BnB’s in town – and after your venue tour we are happy to share the list and details!
For those looking for a more traditional hotel experience like La Quinta, Days Inn, etc. Kerrville is 15 minutes away from Elm Pass Woods.
WHAT IS THE VENUE’S CAPACITY?
The venue can accommodate up to 200 guests maximum.
ARE YOU DOG FRIENDLY?
We 100% allow our couples to have their dogs be a part of their special day as long as they are not aggressive, have up to date vaccinations, and have a dedicated handler at all times.
DOES THE VENUE PROVIDE TABLES AND CHAIRS? ARE THEY INCLUDED WITH THE RENTAL?
Absolutely! For under the Tipis we provide twenty-five wooden farmhouse-style tables and benches for guest seating, 6 taller cocktail tables and up to 50 chairs to expand the table capacity from 6 to 8 guests each. For the ceremony we provide wooden benches and chairs for up to 200 guests. There are also 40 Adirondack chairs for the area outside the Tipis around the fire pits and game areas. All tables, benches, and chairs are included with your rental.
WHAT HAPPENS IF IT RAINS?
If it rains your ceremony can be held under the completely waterproof Tipis! Which look just as magical as the Pecan Tree Grove. If it’s a light drizzle and you’d prefer, the ceremony can still be held in the Pecan Grove. Wedding party ceremony photos holding clear bubble umbrellas actually look quite romantic.
For the reception, we have a large number of pop-up tents we use to cover up the “main arteries” of the festival such as the open-air dance floor, DJ area, games, etc. – to keep things nice and dry!
WHAT IS YOUR DATE “HOLD POLICY”?
We can hold one date as a courtesy for up to 72 hours after the contract is sent out electronically to be signed. After that time, we reserve the right to release your date to other interested couples if we have not heard back from you. Before a contract is sent out, we operate on a first come, first served basis when it comes to date selection.
DO YOU SETUP TABLES & SEATING FOR MY CEREMONY AND RECEPTION?
We sure do! Your ceremony and reception tables, benches, and chairs will be setup prior to your arrival on the day of your wedding. Depending on your guest count, there are different setup options you can choose from ahead of time.
DO YOU REQUIRE A DAY OF COORDINATOR?
If you choose to purchase the “Basic Wedfest” you ARE REQUIRED to hire a 3rd Party Day of Coordinator. If you purchase the “Original Wedfest” or “Almost Everything Fest” Elm Pass Woods will provide Day of Coordination as part of those packages. We do not offer Full Wedding Planning as part of any packages – if you’d like a Full Wedding Planning Service, you will need to hire a 3rd Party Wedding Planner and we can make recommendations if you need them.
DO YOU REQUIRE WEDDING DAY INSURANCE?
You bet — Special Event Insurance can be purchased through your own insurance company or through online options like WedSafe and WedSure. The average cost is $125.
DO YOU REQUIRE SECURITY?
After a year of colorful experiences while not requiring security – we do now! We can elaborate on your venue tour if you want to be entertained – as we found out it’s never the fault of our couples. It’s always the random plus one that no one really knows.
As a courtesy, Elm Pass Woods will provide the first officer for up to 100 guests. The couple is responsible for paying for a second officer should the guest count exceed 100 people (at $35/hour). We will do the coordination with Kerr County PD to arrange the second security guard should one be needed and can pay us directly – so no additional stress is added to the couple!!
WHAT IS YOUR ALCOHOL POLICY?
All packages except for the “Basic Wedfest” include bartending service for 4 hours by our professional wedding and event bartending partner, The Pour Horse. Additional upgrades such as signature cocktails or a vintage horse trailer bar can be purchased directly through them. Couples who wish to hire their own bartending service can do so through any licensed and insured professional company of their choosing.
WHAT IS YOUR FOOD POLICY?
We have found that food trucks work best to complement the festival vibes, and do have a preferred vendor that we feel is the absolute best. However, you’re welcomed to choose a professional and insured wedding & event caterer of your choice – and it doesn’t have to be a food truck! After your tour, we will provide you a list of our favs to get your research started.
HOW LONG DO WE HAVE THE VENUE ON OUR WEDDING DAY?
All couples will have access to the entire venue (including the Getting Ready Cottage) from 11am – 11:30pm on Friday/Saturday, and 11 am – 11pm on Sundays. Decorating of the festival grounds can start as early as 9 am! The Grand Exit must happen no later than 30 minutes before the end of the rental period. For 30 minutes following the Grand Exit you’ll clean up your personal items and decor and take everything with you that you don’t want us to throw away.
CAN WE SETUP OR STORE ITEMS THE DAY BEFORE THE WEDDING?
Elm Pass Woods loves to give each couple exclusive access to the venue on their wedding day so storing items/setting up at the venue the day prior to your wedding is not doable.
WHAT DÉCOR DO YOU PROVIDE?
Elm Pass Woods is proud to provide a large décor inventory and list of set up options for couples to “shop from” at no extra charge. Everything from ivory gauze table runners to various colored vintage lanterns, plus much more! Our goal is to reduce the number of smaller details you need to worry about leading up to the day. Some couples prefer to use only what we have to keep it super simple, and some do more supplementing with their own decor – it’s completely up to you and your vision. You will receive the entire catalogue 4-6 months out from your festival to ensure it’s the absolute latest (we are always adding things!).
WHO GETS A CUSTOM-BUILT SWEETHEART TABLE BY ELM PASS WOODWORKS?
WHAT TYPE OF DECOR IS PROHIBITED?
We want to provide each couple with an undisturbed natural backdrop for their big day. So, artificial confetti or loose glitter of any size, Rice, Silly String, Fake Snow, or loose Faux flower petals are not permitted.
CAN WE TAKE PICTURES ANYWHERE ON THE PROPERTY ON THE DAY OF?
We’re happy to show you the best places to take photos around our property! The Ridge Hike is definitely the most popular because of the short but adventurous path to get there, perfect sun placement, and of course the Hill Country view for miles. If you purchase the “Premium Wedfest” which includes our preferred professional photographer, Photos By Yaz and videographer, Vida Film Productions – their crew already knows these spots!
DO YOU HAVE A DAMAGE DEPOSIT?
We do! Our Damage Deposit is $1,000 and is a separate fee from your Venue Rental Fee. The Damage Deposit is fully refundable according to the provisions in your contract.
WHO CLEANS THE VENUE AFTER OUR WEDDING?
Elm Pass Woods staff breaks down everything belonging to the venue after your wedding. The couple is responsible for designating a vendor/person to handle trash during the event, this is usually done through the caterer (when booking a caterer always ask!). These responsibilities include bussing trash, emptying full trash cans, putting full bags in a designated spot for disposal by the venue. “Bussing” also includes gathering excess trash from around the fire pits and outside the tipis, so your festival stays nice and clean!
After the festival, you (or usually a designated crew of family/friends) are responsible for gathering up your personal items, decor and rented décor – this includes from the Wedfest Cottage if you will not be spending the night. You’ll take everything with you that you don’t want us to throw away the night of your wedding and we’ll take care of the rest!
WHEN DO WE HAVE OUR FINAL WALKTHROUGH & CEREMONY REHEARSAL?
We’ll send you automated reminders when it’s time to schedule your final walkthrough and your ceremony rehearsal. We typically do final walkthroughs about 2-4 weeks before your wedding. The ceremony rehearsal generally takes place for 1 hour the day before your wedding, subject to venue availability. We will work with you to pick another day if the day before is unavailable.
CAN I PAY WITH CREDIT CARD?
Yes, Credit Cards and Bank to Bank Transfers are the preferred method of payment.
WHAT IS THE PAYMENT SCHEDULE LIKE?
Upon contract signing to officially book your date the first payment due is 25% of the total. The remaining 25% installments are due at 6 months out, 3 months out, and 1 month out from your festival. We find this is easier for couples than larger lump sums!
Please note that if your festival is less than 6 months away when booking, the payment % due at signing does stack. Example – if you’re 5 months away, then at signing 50% of the payment is due because the first two payments would normally already have been paid if you had booked further out.
SOUNDS PERFECT! CAN YOU SUMMARIZE EVERYTHING THAT IS INCLUDED WHEN I BOOK ELM PASS WOODS??
We know wedding planning can be stressful so we make sure that every wedfest at Elm Pass Woods includes the “Starter Pack” to cover ALL the basics which can be seen here.
Depending on which festival package is chosen, there can also be additions to the “Starter Pack”!
I'M NOT GETTING MARRIED AT ELM PASS - CAN I STILL TAKE MY ENGAGEMENT PHOTOS THERE?
We do allow folks accompanied by a professional photographer to take photos in and around the festival grounds for $125/hour.
Popular spots include the Ridge Hike at sunset, the century’s old fallen pecan tree, or in front of our giant wooden moon arbor!