For those looking for an authentic Texas Hill Country experience, we recommend guests stay in Comfort, an adorable little antique town 10 minutes away, where the BnBs are plenty. Everything is walkable for guests to make a weekend out of your festival. We have partnerships with BnBs in town – and after your venue tour, we are happy to share the list and details!
For those looking for a more traditional hotel experience like La Quinta, Days Inn, etc. Kerrville is 15 minutes away from Elm Pass Woods.
Absolutely! Under the Tipis, we provide twenty-five farmhouse-style tables and benches for guest seating, six taller cocktail tables, and up to 50 chairs to expand the table capacity from 6 to 8 guests. We provide wooden benches and chairs for 200 guests for the ceremony. There are 40 Adirondack chairs for the area around the fire pits and game areas. All tables, benches, and chairs are included with your rental.
If it rains, your ceremony can be held under the completely waterproof Tipis! Which looks just as magical as the Pecan Tree Grove. If it’s a drizzle and you’d prefer, the ceremony can still be held in the Pecan Grove. Wedding party ceremony photos holding clear bubble umbrellas look quite romantic.
For the reception, we have many pop-up tents to cover the festival’s “main arteries,” such as the open-air dance floor, DJ area, games, etc. – to keep things nice and dry!
We can hold one date as a courtesy for up to 72 hours after the contract is sent out electronically to be signed. After that time, we reserve the right to release your date to other interested couples if we have not heard back from you. Before a contract is sent out, we operate on a first come, first served basis when it comes to date selection.
We sure do! We set up your ceremony and reception tables, benches, and chairs prior to your arrival on the day of your wedding. Depending on your guest count, there are different setup options you can choose from ahead of time.
If you choose to purchase the “Basic Wedfest” you ARE REQUIRED to hire a 3rd Party Day of Coordinator. If you purchase the “Original Wedfest” or “Almost Everything Fest” Elm Pass Woods will provide Day of Coordination as part of those packages. We do not offer Full Wedding Planning as part of any packages – if you’d like a Full Wedding Planning Service, you will need to hire a 3rd Party Wedding Planner and we can make recommendations if you need them.
You bet — You can purchase special Event Insurance through your insurance company or online options. We use Event Helper and will send you a custom link that will prefill EPW’s requirements, all you have to do is give the date, guest count, and pay! They will automatically email us your certificate. The average cost is $125.
After a year of colorful experiences while not requiring security – we do now! We can elaborate on your venue tour if you want to be entertained – as we found out, it’s never the fault of our couples. It’s always the random plus one that no one really knows who acts foolish.
While the couple is responsible for payment. As a courtesy, Elm Pass Woods will handle the coordination and hiring of the required number of security guards through the Kerr County Police Department based on guest count. For up to 100 guests, one officer is required. For up to 200 guests, two officers is required. Their hourly rate is $40/hr per officer.
All packages except for the “Basic Wedfest” include bartending service by two bartenders for 4 hours by our professional wedding and event bartending partner, The Pour Horse. Additional upgrades such as signature cocktails or extra service hours can be purchased directly through them closer to the big day. Couples who wish to hire their own bartending service (aka the Basic Package) can do so through any licensed and insured professional company of their choosing.
Food Trucks are a favorite here at EPW because they match the festival vibes, but buffets are also a great option. We maintain a preferred wedding pro list full of small businesses who have worked here before and we trust will do a fantastic job. However, you’re more than welcome to choose a professionally licensed and insured wedding & event caterer of your choice! After your tour, we will provide you with a list of our favs to start your research.
All couples will have access to the entire venue (including the Getting Ready Cottage) from 11am – 11:30pm on Friday/Saturday, and 11 am – 11pm on Sundays. Decorating of the festival grounds can start as early as 9 am! The Grand Exit must happen no later than 30 minutes before the end of the rental period. For 30 minutes following the Grand Exit you’ll clean up your personal items and decor and take everything with you that you don’t want us to throw away.
After three years of renting a luxury restroom trailer, we are SO exited to officially have permanent (and super unique) tree top restrooms! So you can tell your worried family member that while a wedding festival is similar to a music festival, you and guests will not in fact have to use dirty, dark port-a-potties during your event – and we have PLENTY of toilet paper. Oh also, they are 100% ADA compliant! You can check them out here.
Elm Pass Woods is proud to provide a large décor inventory and list of set up options for couples to “shop from” at no extra charge. Everything from ivory gauze table runners to various colored vintage lanterns, plus much more! Our goal is to reduce the number of smaller details you need to worry about leading up to the day. Some couples prefer to use only what we have to keep it super simple, and some do more supplementing with their own decor – it’s completely up to you and your vision. You will receive the entire catalogue 4-6 months out from your festival to ensure it’s the absolute latest (we are always adding things!).
Every couple who books an In-Season Saturday Wedding Festival will be able to select a table model customized to their color and style specifications from our catalogue. And yes, it’s included in the price! Mike handmakes every single one : )
Couples whose booking does not include a table can easily commission one to be used on their special day, as a separate purchase.
We want to provide each couple with an undisturbed natural backdrop for their big day. So, artificial confetti or loose glitter of any size, Rice, Silly String, Fake Snow, or loose Faux flower petals are not permitted.
We’re happy to show you the best places to take photos around our property! The Ridge Hike is definitely the most popular because of the short but adventurous path to get there, perfect sun placement, and of course the Hill Country view for miles.
Other areas like the woodsy ravine or fallen century’s old pecan tree are also unique as are our giant wooden moon and L-O-V-E letters!
We do! Our Damage Deposit is $500 and is a separate fee from your Venue Rental Fee. The Damage Deposit is fully refundable according to the provisions in your contract. In our experience, it is fully refunded the vast majority of the time.
As an example, we had one wedding where a pack of kids got wild and threw a bunch of our corn hole bean bags into a fire pit – in that case, we withheld $40 from their Damage Deposit to replace what was destroyed with a new set. We also deduct for improperly disposed of cigarette buts ($25 each), any cigarette related deductions are all donated to a local charity!
Elm Pass Woods staff breaks down everything belonging to the venue after your wedding. The couple is responsible for designating a vendor/person to handle trash during and after the event, this is usually done through the caterer if they are full-service (when booking a caterer always ask!). These responsibilities include bussing trash, emptying full trash cans, and hauling away all trash to the onsite dumpster at the end of the night. If you hire a Food Truck or caterer that isn’t equipped to handle trash management, we have an event staffing company we can recommend who can. Easy peasy! Please know, if you purchase a package with Coordination through us – we will make sure this is covered between you and your wedding pros. This should NOT be a source of stress for you.
After the festival, you (or usually a designated crew of family/friends) are responsible for gathering up your personal items, decor and rented décor – this includes from the Wedfest Cottage if you will not be spending the night. You’ll take everything with you that you don’t want us to throw away the night of your wedding and we’ll take care of the rest!
We’ll send you automated reminders when it’s time to schedule your final walkthrough and your ceremony rehearsal. We typically do final walkthroughs about 2-4 weeks before your wedding. The ceremony rehearsal generally takes place for 1 hour the day before your wedding, subject to venue availability. We will work with you to pick another day if the day before is unavailable.
Upon contract signing to officially book your date the first payment due is 25% of the total. The remaining 25% installments are due 3 months after booking, 3 months out, and 1 month out from your festival. We find this is easier for couples than larger lump sums!
Please note that if your festival is less than 10 months away when booking, the payment % due at signing does stack. Example – if you’re 6 months away, then at signing 50% of the payment is due because the first two payments would normally already have been paid if you had booked further out.
Yes, we do offer hourly events! Because of wedding festivals, we book them no sooner than 3 months out for Saturday’s. We have a four hour minimum – and offer a complimentary two hours (ahead of and after the event) for set up and break down. Every hourly event requires the same amount of work as a wedding festival set up – so you get ALL the things…games, fire pits, canoe, tables/seating, and access to our huge decor inventory to shop from! We’ve done birthdays, reunions, and baby showers – if you have something to celebrate and want an experience for your guests they’ve never, had – reach out to see if your date is available!
We are an outdoor venue, with no paved areas – however, there is very little elevation change and many guests with electric wheelchairs or other assistive devices have attended weddings here. Our restrooms are ADA compliant, including a ramp to get to them.
The parking lot is a ways away from the festival grounds, which is why we have a road for vehicles to drop guests off right in the ceremony area/festival grounds for those that would prefer.
The Getting Ready cottage does have a step up into it, and a few stairs to the master bedroom so it is not wheelchair accessible.